Butterfly Dreams Farm

Farm Administration

Full Schedule Volunteer Participant Instructor Staff

Whole farm schedule

This Week

Open Full Page

Copy, paste, done

Quick Add Sessions

Paste a text or email

Paste one session per line. Include the instructor on each line, or assign and change instructors while reviewing before anything reaches the schedule.

Default instructor (optional)You can set a different instructor for each session in the preview.

Session name *

Location *

Default length

Paste schedule *Use one session per line: date, time, instructor name, then volunteer counts. Repeat an instructor name on as many lines as needed; every instructor can be changed in the preview.

Schedule management

Add a Session

Create the session and choose how many volunteers are needed in each role.

Session name *

Participant name

Date *

Start time *

End time *

Location *

Horse Horses added in Horse Management will appear here.

Instructor *

Instructor color *

Schedule color

Volunteers needed

Horse Leaders Side Walkers Alternates

Notes for volunteers

Coming up

Scheduled Sessions

Pre-approved volunteers

Add someone who completed Orientation

Use this for a volunteer who has already completed both requirements. Use the same name and email they will enter on their profile.

First name *

Last name *

Email *

Orientation completed Paperwork completed

Paperwork year *

Upload paperwork (optional) Use the checkbox above to manually confirm paperwork already stored elsewhere.

Needs review

Volunteer Requests

Ready to volunteer

Approved List

People

Volunteer Directory

Find a volunteer by name, email, or phone number.

0 volunteers

Search volunteers

Program participants

Participant Directory

Contact details, paperwork, program information, and participant notes.

0 participants

Search participants

Team access

Staff Area

Keep staff information in one place and approve each person before they receive staff access.

0 total0 pending0 approved

Staff record

Add Staff Member

First name *

Last name *

Staff type *

Email *

Phone *

Start date

Emergency contact

Role details / notes

Submit for staff access approval Can edit the Full Schedule

Approval queue and directory

Staff Roster

Search staff

Shared forms

Add a Form

Upload a blank form and indicate who may receive or complete it. The shared Forms space is available from every portal.

Form name *

Instructions

Upload form *PDF is recommended for accessibility. Maximum file size: 2 MB.

Required before participatingUse this for liability waivers, releases, and other forms that must be completed.

Who can get this form? * Everyone Volunteers Participants and families Instructors Staff

Available to the farm

Forms Library

Participant accounts

Billing & Payments

Review reported payments, record charges and payments, and follow every participant balance.

Sessions and pricing

Pricing Settings

Set the price for one session and create session packages.

One session price *

Package name *

Number of sessions *

Package price *

Session allowance

Participant Billing Plan

Choose how many sessions a participant may receive before the invoice is due.

Participant *

Pricing option *

Total billed$0.00

Payments received$0.00

Outstanding$0.00

Needs review0

Ledger entry

Add Billing Record

Participant *

Record type *

Amount *

Date *

Due date

Payment method

Invoice / confirmation #

Description *

Internal notes

Payment verified / record finalized

Complete history

Billing Ledger

0 records

Farm links

Add a Link

Add your website, donation accounts, social pages, or any other app. Enabled links appear at the top of every portal.

Link type *

Button name *

Web address *Use the full address beginning with https://

Show this link in portal headers

Connected places